Department of Tourism and Culture

Yukon Archives

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Yukon Archives Reproduction Services

Reproductions of published and archival material from a variety of sources (books, pamphlets, textual records, maps, photographs, newspapers, microfilm/fiche, sound recordings, films, videos, etc.) may be requested in a variety of formats and costs.

For more information on:

How to Order

You can place your order in-person, or by mail, email, fax or telephone.

  1. On the order form, specify the material you would like copied, and the format you require. You can identify the material while visiting Yukon Archives or you can provide a detailed description after locating it online through searching our collections.
  2. Indicate on the order form what you will use the reproduction for (research, private study, display, publication, commercial use, etc.). If you are using the copy for anything other than research or private study, complete and sign a Request for Reproduction form.
  3. Make your payment according to our Fees for Reproduction. Pre-payment is required, either by cash, cheque (payable to Government of Yukon), credit card (American Express, MasterCard, Visa), Debit/Interac, money order, or traveller's cheques.
  4. Let us know how you would like to receive your reproduction. Depending on format, reproductions can be delivered via Canada Post, online file transfer or in-person pickup. All requests for courier services are to be arranged and paid for by clients directly with their service providers.

We will let you know when your order is ready. Requests are processed in the order in which they are received. Generally, photocopy requests take 2-4 business days and image reproductions take 20-30 business days. Rush orders are not available.

Contact Yukon Archives’ Reference Service regarding processing times for specific sound and moving image reproductions.

Terms and Conditions of Use

Reproduction of Yukon Archives published and archival material is provided according to the Copyright Act, the Archives Act (Yukon), Reproductions (Fees and Conditions of Use) Regulation, and internal policies and procedures.

Not all Yukon Archives material or quantities may be available for reproduction. When placing an order researchers must indicate the reason for their request (ex. research, private study, display, publication, commercial use, etc.). A recipient must obtain Yukon Archives permission before making subsequent copies from any provided reproductions or before modifying any provided reproduction.

A recipient using a reproduction in a book, magazine, newspaper, television production, film, poster, internet website or any other format must credit Yukon Archives for the use of the reproduction. The precise format for a citation will vary according to the record type or format.

In general terms, the form of the citation will be as follows:

Yukon Archives, Fonds/collection name, Accession Number, Location Reference. Optional description of the item.

Reproduction Standards

Reproductions are created by Yukon Archives based on international standards and best practices for digitization. Specifically, Yukon Archives follows:

Digital files are named according to Yukon Archives File Naming Standard for Digitized Archival and Published Material. For preservation purposes Yukon Archives minimizes the number of times material undergoes digitization.

Non-Standard Processing Requests

In most cases, non-standard processing requests cannot be accommodated. This is due to a number of factors including the need to minimize the handling of the original records, available equipment, staff resources, workflow and processing times.

Yukon Archives may provide reproductions that clients can then enhance themselves or through contracting third party service providers (consistent with Yukon Archives licensing and other agreements).

Reproduction Equipment

Yukon Archives maintains a wide range of equipment for the conversion of published and archival material to digital form.

For images, some of the equipment used includes Epson V750 Pro and Epson 10000XL flatbed scanners, Contex HD5450 wide format scanner, Betterlight Super 8K-HS digital scanning back, North Light 900W HID lights, and Epson Stylus Pro 3880 printer. Images are captured using Epson Scan and processed using Adobe PhotoShop.

For audio, some of the equipment used includes Studer A807 audio reel recorder / reproducers, Sony TC-WE305 cassette deck, and Edirol UA-25EX 24bit/96kHz USB audio interface. Adobe Audition is used for processing audio.

Yukon Archives works in a Windows 7 64-bit Enterprise environment.

Reproductions (Fees and Conditions of Use) Regulation

The Reproductions (Fees and Conditions of Use) Regulation for Yukon Archives is available online under Acts and Regulations on the Yukon Legislation Website.

Self-Service Reproduction

Yukon Archives has a self-service overhead scanner that can be used to make copies of material for research purposes. Our microfilm readers are equipped with self-service printer/scanners. Please bring your own usb key to save your scans. Under our Waiver of Fees, the fee for self-service scans is waived. Self-service photocopies are 45 cents per page.

A researcher may make his or her own reproductions through use of personal equipment (e.g. scanner, camera, recorder). In such situations the reference attendant must be assured that the equipment and handling does not pose a threat to the records. The researcher must also sign the relevant documentation ensuring compliance with Yukon Archives conditions on copyright, use, and citation. Under our Waiver of Fees, the fee for reproduction through personal equipment is waived.

Waiver of Fees

When a Yukon Government department requests photocopies of records from Yukon Archives that were acquired from that particular department (or its predecessors), the photocopy fee will be waived for less than 100 pages. For requests of 100 or more pages, the government department is charged for all pages at the regular rate.

Other requests to waive all or part of the fee for the reproduction of archival records or published materials may be granted if

  1. payment would impose an unreasonable financial hardship on the recipient; or
  2. such other circumstances exist that would make it appropriate to do so.